Tessy for promotors & supervisors

Publish your topics, answer students' requests, follow your students and compose their juries. Sign in with your VUB account.

From topic to student

1
Publish
Open the publish link from your course staff. Add topics, or Import yours from earlier years.
2
Validation
Staff validate topics. Students see the published, validated ones while topic selection is open.
3
Revise
During topic revision you can still edit your topics (e.g. after comments from staff), but no longer add new ones.
4
Appointment
Students email you (supervisors in cc) to make an appointment, and should verbally agree on a topic with you before requesting it.
5
Answer
Each request is emailed to you (subject starts with [Tessy]). Accept or decline it under Requests.
6
Follow up
See your registered students and their defense requests; then compose their juries (below).
Grace Hopperpending
requests Learning to schedule exams — “As discussed on Tuesday!”
Accept Decline
A request under Requests
Your pages in the sidebar

Composing a jury

1
Invite
You get a mail when a student asks to defend, and when staff open the jury round. Invite under Defenses; you're on the jury by right.
2
They answer
One click from the e-mail, no sign-in. You get a mail when someone declines and when the jury is complete. External people: type Name <address>, added as accepted.
3
Complete
Yellow until there are enough members and the course's rules are met.
4
Availability
Staff mail you the defense days. Under My availability, drag over the times you can't make, then choose Unavailable or Prefer not.
5
Schedule
Once published: an e-mail, and a calendar feed that stays up to date.
Grace HopperLearning to schedule exams
PAda Lovelace CBarbara Liskov Alan Turing accepted Edsger Dijkstra invited 1 member missing
Needs 1 more member from another research group
Alan Turing: level unknown
Invite
A defense under Defenses
P promotor, on the jury by right · C chair, assigned by staff
Supervisors are shown apart: they're not part of the formal jury.
Under the jury: what the course's jury rules still ask ( not met, a member's research group or level is missing). Once everything is met the jury shows complete. Rules warn, they don't block.
Research group and level
People give them when they accept or offer. For external members, fill them in on the jury.
Offers
Colleagues can offer to join through a link from staff; you accept or decline. Untick Colleagues may offer to join to stop them.
My juries
All your juries in one list: your own students' and the others you're a member or the chair of. Answer invitations or leave a jury here.

Who can do what

PromotorSupervisor
Publish and edit topics
Accept or decline requests
See students and defenses
Compose the jury

Good to know

external
External promotors and supervisors
People outside the VUB (not in the VUB contacts) can be listed on a topic: type them as Name <address>. They get no e-mails from Tessy and can't sign in. Add a VUB promotor to handle requests; with only external promotors, course staff do. Ask your course staff if an external colleague needs access.
taken
Taken
Tick Mark the topic as taken when accepting, and no one else can request it. Leave it unticked to allow more students. You can also mark it taken (or free it again) at any time with under My topics, or on a student's page under My students.
Custom topics
Students can enter a topic that isn't listed in Tessy (their own idea, or one published elsewhere) with you as promotor. Course staff check it first; then it reaches you under Requests, where you answer it like any other.
Editing
Edit your topics while topic publication or revision is open (also under My topics). Changing a validated topic sends it back to staff for validation.

E-mails from Tessy